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Associate Director of Utilization Management, Fairfield, CA


Partnership HealthPlan of California

Associate Director

Fairfield, CA

April 5, 2017


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POSITION TITLE: Associate Director of Utilization Management (UM)
REVISED: September 25, 2015
JOB STATUS: Exempt
REPORTS TO: Director of Utilization Management

POSITION PURPOSE

Under direction from the Director of Utilization Management, manages and provides direction to the Health Services department Managers for all product lines ensuring consistent development, implementation, and maintenance of health services programs and achievement of department goals and objectives, in a fast paced, ambiguous environment. Ensures compliance with established criteria and PHC benefits.

ESSENTIAL DUTIES AND RESPONSIBILITIES

  • Provides day-to-day direction to Utilization Managers and Supervisors to meet department goals and objectives.
  • Responsible for ensuring performance evaluations are completed appropriately in a timely manner.
  • Participates in the grievance process.
  • Coordinates activities with Member Services, Claims, and Provider Relations departments to identify, track, and monitor quality of care issues and trends.
  • Responsible for establishing and maintaining reports that will support the efficacy of each Utilization Management (UM) activity and to produce a summary at least annually or upon request that includes statistical reports of activity, quality improvement activities, and utilization outcomes.
  • Provides oversight and monitoring of the medical claims review and appeals to ensure timely accurate response.
  • Provides direction and oversight to ensure efficient and appropriate collaboration between the Utilization Management staff and the delegated mental health provider and other internal and external organizations.
  • Ensures that all policies and procedures are updated at least annually or as needed and presented to appropriate committees for review.
  • Participates in annual delegation audits for UM, prepares report for presentation to Director of Utilization Management and responsible Committees.
  • Works with all other departments to resolve claims, UM, QI, and member issues as necessary.
  • Reports any issues with regulatory compliance to Director of Utilization Management and assists in design and implementation of a corrective action plan as necessary.
  • Prepares reports on departmental activities according to established schedules and format. Identifies patterns and trends and works with Managers to develop corrective action plans.
  • Works with Managers, Supervisors, and Trainer to develop standardized training content and material for new staff and for the ongoing education of existing staff.
  • Provides oversight of training program to ensure adequate training accomplishes objectives and results in staff competency.
  • Conducts retrospective review, either in the aggregate or on an individual basis, as needed. Provides summaries of findings to the Director of Utilization Management as requested.
  • Assists PHC staff and providers with the interpretation of PHC policies, procedures, and regulatory requirements for all product lines.
  • Promotes the continuous improvement process and implements recommended changes.
  • Participates in all cost containment efforts of both the Health Services department and PHC.
  • Develops annual goals for individual performance and updates at least every six (6) months for progress.
  • Works with other departments within PHC to develop and implement improvements that will lead to improved performance or enhanced workflow of staff.
  • Participates in the planning of new enhanced Health Services products.
  • Participates in onsite audits by various regulatory agencies as necessary.

SECONDARY DUTIES AND RESPONSIBILITIES

  • Leads, assigns, and participates in special projects and assignments as required.

HIRING CRITERIA

Education and Experience Bachelor’s degree in Nursing. Minimum five (5) years of clinical experience; three (3) years of managed care (utilization or case management) experience; minimum one (1) year of management experience in a medical management setting, with effective problem solving in an area where few precedents have been set; or equivalent combination of education and experience.

Special Skills, Licenses and Certifications Current California Registered Nurse license. Effective telephone and computer skills required. Working knowledge and experience with ICDCM and CPT coding schemes. Thorough knowledge of utilization and case management programs and application of related clinical criteria and protocols. Knowledge of and experience with Federal Medicaid and/or California Medi-Cal programs preferred. Ability to work effectively across departments and functions within the organization. Competency with PCs and medical management software, word processing, spreadsheets, etc. Valid California driver’s license and proof of current automobile insurance compliant with PHC policy are required to operate a vehicle and travel for company business.

Performance Based Competencies Demonstrated effective leadership and analytical skills. Effective oral and written communication skills. Excellent interpersonal skills.

Work Environment And Physical Demands Ability to use a computer keyboard. Ability to prioritize workload and initiate action to acquire needed information from professionals by phone. Ability to function effectively with frequent interruptions and direction from multiple team members. More than 50% of work time is spent in front of a computer monitor. Must be able to lift, move, or carry objects of varying size, weighing up to 10 lbs.

All HealthPlan employees are expected to:

  • Provide the highest possible level of service to clients;
  • Promote teamwork and cooperative effort among employees;
  • Maintain safe practices; and
  • Abide by the HealthPlan’s policies and procedures, as they may from time to time be updated.

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